Closing Date: Tuesday, 26 August 2008
Action Contre la Faim (ACF)
Action Contre la Faim is a non-governmental organisation. It intervenes in 40 countries and implements nutrition and health, food security, water and sanitation, and advocacy programmes. On the international level, Action Contre la Faim is also present in Paris, London, Madrid, New York and Montreal.
Location: Zimbabwe (Harare)
Closing date: 26 Aug 2008
Job Description
We are looking for: A LOGISTIC COORDINATOR (M/F)
Country: ZIMBABWE – Harare
Responsibilities:
- Specification and forecast of the needed logistics means
- Implementation and standardization of the logistic procedures as defined in the kitlog V2
- Logistics input in the proposals
- Evaluation of the costs and feasibility for the supplies
- Draft of the procurement planning & logistics budget
- Liaison with the head quarter for all the logistics aspects
- To improve the general procurement pipeline for the mission
- To supervise & validate the IOF process managed by the logistics officers
- To supervise & validate the purchase & supply process according to the ACF and donors procurement rules
- To directly manage the procurement operations in cases of national & international calls for tender, in relation with the administrator, head of mission and related technical department
- To ensure the accurate and regular filing of all related documents
- To improve the vehicle park condition and capacity to answer to programs needs
- Responsible for the regular maintenance of all ACF vehicles through logistics officers, drivers & mechanics
- To ensure that the fuel consumption of all vehicles is accurately followed
- To ensure that all documents are available and updated with regard to administrative and insurance issues
- To follow the stocks & supply of fuel in order to avoid shortages & misuses
- Follow-up of the equipments on the mission
- Implementation of maintenance and repairs procedure especially for data processing and vehicles equipment
- In collaboration with logistics officers and technical coordinators the logistics coordinator will allocate the equipment according to the needs and the priority
- Elaboration of the vehicle and equipment financial plan in collaboration with administrator
- In charge of IT material smooth running and makes sure ACF IT procedures are respected
- Trains and gives support to logisticians in charge of IT management
- Supervision, training, support & technical evaluation of the base and capital logisticians
- Recruitment of logistics staff (in collaboration with administrator)
- Job description for logistics staff
- Staff evaluation (in collaboration with administrator)
-To complete the senior staff training particularly for staff management
- To assess the possibility of nationalizing expatriate position
- Forecast of the HR expatriates logistics needs
- Security Plan / Evacuation plan
- Control of the consistency and updates of the mission Security Plan (according to ACF kit log V2.0)
- Expatriates and nationals staff training on security
- Security equipment management notably satellite phones and radios
- Preparation of the proposal, pre-final & final donors reports (narrative, equipment & stocks)
- Representation of ACF for in-kind donations aspects to the donor agencies such as WFP, Unicef when delegation of the head of mission only.
- In charge of the reporting to these agencies and other donors about any relevant logistic aspect
- To establish good relationships with other partners / NGOs and to create a network of information sharing on logistics issues
Qualification and previous experience:
- Diploma in logistic
- Good experience in humanitarian context
- Excellent co-ordination skills
- Ability to develop good relationships with local authorities and others partners and NGOs
- English is compulsory
Initiative and problem solving skills:
- Working with all the different partners requires to be good at public relations, as well as mind-openness and diplomacy
- Ability to capitalise experience and available information in order to become quickly autonomous
- Ability to take initiative where appropriate to deal with difficulties encountered in daily work
Adaptability and flexibility:
- Ability to adapt or change priorities according to the changing situation within a mission or the organisation itself
- Ability to work within a fluid situation (changes within the team, location of programmes)
- Willingness to live and work within a team and respect the rules of collective living
Motivation and involvement:
- Motivation and commitment to humanitarian ideals
- Interest in involvement beyond the job i.e. active involvement in the ethos of the organisation itself
- Ability to integrate into the local environment including awareness of political and economic aspects of the country
Professionalism and Management:
- Ability to conduct work in a professional and mature manner
- Ability to deal with relation with local authorities as a representative of Action contre la Faim
- Ability to manage local staff in a mature and impartial manner
Status: Fixed term work contract
Length of contract: 1 year
Personalised training provided before leaving on mission
All expenses paid in the field: travel out/return, collective accommodation. We pay the costs of social security, complementary health and repatriation insurance
Allowance of 1.550 euros gross per month paid into your home bank account
Vacancies Contact
Application Process:
CV and Motivation letter to be sent to:
Recruitment officer
4, rue Niepce
75662 Paris cedex 14
or:
recrutementvolontaires@actioncontrelafaim.org
